Job Description

Job Description and Duties

Under general direction provided by the Accounting Administrator I (Supervisor), the incumbent, in a training capacity, will perform professional level accounting duties in the establishment and maintenance of accounts and financial records for various tax programs for which the Controller's office has accounting and collection responsibilities. This may require working with internal and external parties.

Duties Performed:

(Candidates must perform the following functions with or without reasonable accommodations.)

• Coordinate, monitor, and review fiscal transactions relative to tax revenues and refunds. Assist with completion of monthly and year-end financial, statistical, and management reports that provide information to management, the Departmental Accounting Office, and other State agencies.

• Effectively utilize Sage ACCPAC software applications and FI$Cal to record transactions and generate accurate financial reports.

• Process Remittance Advice/TC-31 forms, calculate interest on delinquent remittances, prepare monthly Restitution Fund Memos and the annual Delinquency Date Schedule, and maintain county remittance records.

• Perform monthly reconciliations on various tax programs. Establish new accounts, analyze transactions, and prepare adjustments to update subsidiary ledgers.

• Identify past due accounts receivables, prepare billing notices, and prepare the accounts for transfer to the internal collection staff for further action. Prepare updated account balances for filing bankruptcy claims and submission of requests for discharge from accountability.

• Analyze accounting documents and ensure that they are processed and issued per governmental accounting practices and per statutory authorization.

• Assist experienced accounting and technical staff in preparation and posting of accounting transactions to accounts receivable and accounts payable subsidiary ledgers, including the preparation of refunds.

• Coordinate and communicate with the Departmental Accounting Office and other tax program administering state agencies including but not limited to the Department of Insurance, California Department of Tax and Fee Administration, and the Department of Conservation.

• Assist taxpayers or their representatives on complex or sensitive inquiries concerning account status. Confer with departmental or external accounting staff to correct errors detected in account balances and/or financial records.

• Assist with special projects, including but not limited to the modification of existing accounting system and/or process re-engineering efforts and the development and maintenance of desk procedures.

• Participate in cross training as requested for other program areas, including but not limited to the processing of the TC-31 forms, assisting counties or their representatives and coordinating with the Judicial Council, State Treasurer’s Office and other state agencies involved with county revenue remittances.

You will find additional information about the job in the .

Working Conditions

This position is located at The Park, a quaint and historical campus environment two blocks from McKinley Park, in the heart of residential East Sacramento. Easily accessible from US 50 and I-80, The Park offers free parking, quick walks to local restaurant favorites, and countless lunchtime strolling opportunities through the quiet East Sacramento neighborhood. 

This position is eligible for hybrid telework under California Government Code Section 14200 for eligible applicants residing in California. All telework schedules are subject to change and may be reevaluated at any time. Specific telework arrangements may be discussed in more detail with the respective hiring manager. Telework does not change the terms and conditions of employment, the essential functions of job duties, or required compliance with the State Controller's Office policies. Applicants must reside within California at the time of appointment. 

In July 2025, the State of California implemented the Personal Leave Program (PLP) 2025. This program temporarily reduces employees’ monthly base pay in exchange for paid leave credits. This position is subject to PLP 2025 and will have a monthly base pay reduction of 3% in exchange for 5 hours of leave credits through June 2027. The salary ranges shown on this job posting do not reflect the salary reduction.

Special Requirements

A resume is required. 

A cover letter is required. 

A copy of your degree, transcripts, or degree evaluation is required. 

Take the required examination here: Accounting Analyst Examination

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Knowledge of accounting principles and procedures, governmental accounting and budgeting; principles of electronic data processing, policy formation, and statistical methods

• Ability to apply accounting principles and practices, laws, rules, standards, and procedures

• Ability to analyze data and draw sound conclusions; analyze situations accurately and adopt an effective course of action

• Ability to prepare clear, comprehensive, and concise reports

• Excellent communication skills

• Knowledge and experience with FI$Cal, Microsoft Word, Excel, Access, Outlook, and MS Teams

• Strong organizational skills and a commitment to provide quality customer service

• Excellent attendance and dependability

• Ability to work independently and cooperatively with others

• Ability to be flexible in response to changing workload priorities

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Degree and/or School Transcripts
• Other -

  Cover Letter Instructions:

  The Cover letter shall be one page, single space in 12-point size Arial font, and must contain the following:
  1. Header;
  2. Greeting;
  3. Introduction;
  4. Specific position you are applying for;
  5. Explanation of interest for the position; and
  6. Signature line.

Job Tags

Permanent employment, Full time, Work at office, Local area, Remote work, Flexible hours

Similar Jobs