Job Description

Court Clerk

The City of Lancaster is seeking an organized, detail-oriented, and customer-focused Court Clerk to join the Municipal Court team. This position provides administrative support to the Municipal Court and plays an important role in helping court operations run accurately and efficiently. Responsibilities include processing and entering court information, handling payments, subpoenas and warrants, scheduling cases for trial, preparing court dockets, maintaining records, responding to defendants and attorneys, and assisting customers with court-related questions and services. The ideal candidate is comfortable working in a professional court environment, managing confidential and time-sensitive information, handling financial transactions accurately, and communicating respectfully with individuals who may be dealing with difficult or stressful situations. At the City of Lancaster, we serve our community with PRIDE: Productivity Take ownership of your work and use available tools and information to provide timely, accurate service. Resourcefulness Look for effective solutions while responsibly using City resources. Integrity Act ethically, remain accountable, and be proud of the work that has your name on it. Dedication Approach responsibilities with professionalism, commitment, and a willingness to support the success of others. Excellence Work collaboratively, share ideas, and continuously strive for accuracy, quality, and improvement.

Essential Duties and Responsibilities

• Sets cases for trial by reviewing case information, entering data, scheduling dates and times, notifying potential jurors, informing defendants of court dates, preparing dockets, and processing post-trial monies and records.
• Sorts and distributes mail and processes judicial correspondence.
• Updates and maintains court calendars.
• Processes warrant, bond, and jail information.
• Answers telephone calls, responds to inquiries, and communicates with outside agencies.
• Ensures court records are properly filed, maintained, and retained.
• Provides customer service by assisting callers, defendants, attorneys, and other customers with court-related questions and requests.
• Processes correspondence and requests from defendants.
• Receives and processes court payments.
• Schedules payment plans.
• Processes deferred disposition cases.
• Responds to defensive driving inquiries.
• Reviews legal documents submitted to the Court for compliance with court procedures.
• Prepares case files and posts, files, or routes legal and court documents as appropriate.
• Obtains information needed by judges and contacts witnesses, attorneys, litigants, and other involved parties as necessary.
• Provides parties with information regarding when they are required to appear in court.
• Maintains accurate daily accounting of court receipts and maintains security of the assigned cash drawer.
• Records case dispositions, court orders, and arrangements for payment of court fees.
• Collects court fees and fines and accurately records amounts collected.
• Maintains regular and reliable attendance.
• Performs other related duties as assigned.

Education and/or Experience

High school diploma or general education degree (GED); or one to three years related experience and/or training; or equivalent combination of education and experience. The successful candidate should demonstrate the ability to:

• Provide professional and courteous customer service in person and by telephone.
• Communicate clearly and professionally with defendants, attorneys, judges, outside agencies, employees, and members of the public.
• Read and interpret procedures, instructions, and other court-related documents.
• Prepare routine reports, correspondence, and records.
• Maintain accurate and organized case files and court information.
• Handle cash, court receipts, fees, and other financial transactions accurately.
• Manage multiple priorities, deadlines, and interruptions while maintaining attention to detail.
• Handle difficult or emotional situations calmly and professionally.
• Exercise sound judgment and appropriately handle confidential or sensitive information.
• Perform basic mathematical calculations involving whole numbers, fractions, decimals, rates, ratios, and percentages.
• Work effectively both independently and as part of a team.

Knowledge and experience with Microsoft Office, Windows-based computer systems, internet applications, and similar office technology is expected.

Certificates, Licenses, Registrations

• Municipal Court Clerk I Certification is preferred.
• Must have the ability to obtain or maintain required TCIC/NCIC certification.
• Must have the ability to become a Notary Public.

Must be obtained within 6 months of your employment date.

Benefits

The City of Lancaster offer a complete benefits package to full-time employees which includes: health care; paid holidays, vacation time, sick leave, retirement, longevity, tuition reimbursement and more. To learn more details, visit our benefits page.

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